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Microsoft Exchange Server 2010 was released in November 2009 and is currently the most widely deployed version of Exchange in the world. The decision on when to migrate to Office 365 comes down to weighing up two factors:

  • The age of the hardware platform on which your Exchange Server is based; and
  • The expected growth of staff numbers at your organization over the next 12 months.

Age of the Hardware Platform

The most important consideration on when to migrate to Office 365 depends on the age and capacity of the hardware platform on which your email system is operating. If your organization moved to Exchange Server 2010 early, your server hardware is now 5 or 6 years old. This suggests a planned and orderly migration to Office 365 should occur over the next 6 months.

However Exchange Server was still being actively deployed as late as 2014 (especially as part of SBS 2011), so your hardware platform may only be two or three years old. This means it is still covered by the original manufacturer warranty and is still recorded in your financials as an asset. In most cases then, it is probably best to defer your migration to Office 365 until at least 2016.

Expected Growth of Staff Numbers

The above hardware based decision process assumes a reasonably static number of users within your organization. If that is not the case and you are expecting to increase staffing numbers by 10% or more over the coming 12 months, then a move to Office 365 before those numbers increase is recommended. There is no point in spending more money on either hardware capacity nor on CALs (client access licenses).

Do You Have Small Business Server 2011?

If you are running SBS2011, you might actually be able to maximize the return on your capital investment by continuing to run SBS2011 into 2016. This assumes of course that you are running a Tier 1 brand server (for example HP) that is still covered by the manufacturer's extended warranty and that you also have a Microsoft certified IT support expert monitoring and tuning your system on a regular basis.

Consider Your Office 365 Migration Options

Migrating from Exchange Server 2007 to Office 365 makes significant sense from both a business and technical point of view. Having said that, it is vital that the migration is performed in a timely and cost-effective fashion. With that in mind, you need to carefully consider whether it is worth using internal staff to learn and perform a one-off multi-step project. It may well be that the best way to assure your organization of a successful Office 365 migration is to use the services of a Microsoft Partner that has Office 365 certifications and real-world experience in performing Office 365 migrations.

Ready to migrate from Exchange 2007 to Office 365?

To find out more on how we can perform your stress-free Office365 migration quickly and cost-effectively, please contact us now by completing the Office 365 Migration webform.

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